The YAMM window will also note at the top how much quota you have remaining (users can send to up to 1,500 recipients within a 24 hour period) and what column YAMM is using for email addresses. To immediately send your mail merge, simply choose Send # emails. The sending options will include to Send # emails, Delay delivery, and Receive a test email. This will open a new window on top of your Sheet where you will type in the name you wish to appear with the email and the draft you wish to use. You can access the YAMM mail merge through the Google Sheets add-ons menu ( detailed above). Once you have both your Sheet and your email draft you are ready to send your mail merge. It may be easiest to simply copy and paste the header of the column you’re using into your draft and add the brackets. You will then enter that wording into the desired location in your draft surrounded by double brackets You will need to use the exact same wording as the header you have for that column of information in your Google Sheet. You are also able to pull information from your Sheet into your email for the merge - adding individualized information to each of your recipients' messages. Merging Info from Your Sheet Into Your Draft Start a new email, leaving the recipient space blank (YAMM will fill this in for you during the merge)Īdd a Subject that is both easy to identify your draft from YAMM, as well as fitting and appropriate for your recipients to receiveĮnter the text, and signature, you wish your recipients to receive
In Gmail, you will need to prepare a draft email for YAMM to use for your mail merge. Now you can double-check that the new Sheet version of your information has all of the things you need for a mail merge and use it to access YAMM. This will create a copy of your Excel sheet in Google Sheets formatting in a separate tab. Once open go to File and choose Save as Google Sheet.Upload that Excel sheet into Google Drive (if it is not already there).If you already have an Excel sheet that includes all the information you need to use: Recipient names, to help sort your list and/or to add personalization to your draftĪ column for each additional type of information that you would like to pull into/merge with your draft Things you may want to include in your Sheet:
#GOOGLE SHEETS MAIL MERGE FULL#
Things you will need to include in your Sheet:Ī header row, labeling what each column is forĪt least one column of full email addresses
This means that you will need to use Sheets to compile your list of recipients. You will need to use a Google Sheet to access YAMM. You can go ahead and click Allow for these. The next step will show you the list of permissions YAMM needs. If you are accessing YAMM for the first time, you will be asked to choose the account you wish to use with it (your Swarthmore account will be available for you to choose). To access YAMM:Ĭlick the Extensions menu option along the top of your Sheet YAMM is already installed and available to everyone at Swarthmore. You will need two things in order to create a mail merge with YAMM:Ī draft email prepared in your Gmail accountĪ Google Sheet, with a header row, that contains your list of recipients YAMM, which stands for "Yet Another Mail Merge," integrates with your Swarthmore Gmail account to allow you to send mail merged messages. YAMM is a tool to help you send mail-merged emails using your Swarthmore Gmail and Google Sheets (part of Google Drive).
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